In HERAW, access management is based on a system of roles and permissions that determine what each user can see and do within projects and folders. This structure allows teams to collaborate effectively while maintaining precise control over actions and access.
Roles: A Flexible Approach to Permissions
HERAW offers different roles to structure collaboration and assign responsibilities according to each user’s needs. These roles are defined at the project level and directly impact permissions on folders and files within the project.
Main Project Roles:
• Administrator 🛠️: Has full control over the project, including managing members, settings, and content.
• Contributor ✍️: Can add, modify, and organize files and folders, as well as participate in discussions.
• Reviewer ✅: Can review, comment on, and approve content but cannot modify it directly.
• Spectator 👀: Has read-only access, allowing them to view files and annotations.
Permissions: Fine-Tuned Access Control
Permissions define the actions each user can perform based on their role and assigned access level. These permissions cover:
• Adding and modifying files and folders
• Annotating and approving content
• Managing members and permissions
• Downloading and sharing files
Each project and folder can be configured independently to provide granular access control, ensuring a secure and efficient workflow.
The tables below detail the specific permissions for each role to help you configure your projects and folders in HERAW effectively.
Members
| Project's / DAM's Members | Admin | Contributor | Reviewer | Spectator |
|:--------------------------|:------|:-----------|:--------|:---------|
| Add | • | | | |
| Modify | • | | | |
| Delete | • | | | |
| View | • | • | •
Folders
| Folders | Admin | Contributor | Reviewer | Spectator |
|:--------|:------|:-----------|:--------|:---------|
| Add / Rename | • | • | | |
| Move / Copy | • | • | | |
| Delete own folders | • | • | | |
| Delete all | • | | | |
| View | • | • | • | •
Files
| Files | Admin | Contributor | Reviewer | Spectator |
|:------|:------|:-----------|:--------|:---------|
| Add / Rename | • | • | | |
| Move / Copy | • | • | | |
| Delete own files | • | • | | |
| Delete all | • | | | |
| Change status | • | • | • | |
| View versions | • | • | • | |
| View | • | • | • | •
Casts
| Casts | Admin | Contributor | Reviewer | Spectator |
|:------|:------|:-----------|:--------|:---------|
| Add | • | | | |
| Modify | • | | | |
| Delete own casts | • | | | |
| Delete all | • | | | |
| View | •
Annotation
| Annotation | Admin | Contributor | Reviewer | Spectator |
|:----------|:------|:-----------|:--------|:---------|
| Add | • | • | • | |
| Modify own annotation | • | • | • | |
| Modify all | • | | | |
| Delete own annotation | • | • | • | |
| Delete all | • | | | |
| View | • | • | •
Tasks
| Tasks | Admin | Contributor | Reviewer | Spectator |
|:------|:------|:-----------|:--------|:---------|
| Add from 'Quick Access' | • | | | |
| Add from 'Tasks' view | • | | | |
| Add from project | • | • | • | |
| Modify own tasks | • | • | • | |
| Modify all | • | | | |
| Delete own tasks | • | • | | |
| Delete all | • | | | |
| Change status | • | • | • | |
| View | • | • | •
Events
| Events | Admin | Contributor | Reviewer | Spectator |
|:------|:------|:-----------|:--------|:---------|
| Add from 'Quick Access' | • | | | |
| Add from 'Calendar' view | • | | | |
| Add from project | • | • | | |
| Modify own events | • | • | | |
| Modify all | • | | | |
| Delete own events | • | • | | |
| Delete all | • | | | |
| View | • | • | • | •
Subtitles
| Subtitles | Admin | Contributor | Reviewer | Spectator |
|:----------|:------|:-----------|:--------|:---------|
| Add external subtitles | • | • | | |
| Modify all | • | • | • | |
| Delete own subtitles | • | • | | |
| Delete all | • | | | |
| Generate | • | | | |
| View | • | • | • | •
Metadatas
| Metadata | Admin | Contributor | Reviewer | Spectator |
|:---------|:------|:-----------|:--------|:---------|
| Add | • | • | | |
| Modify | • | • | | |
| Delete | • | | | |
| View | • | • | • | •
